See what can
run itself.
Eight examples of the automations we build. Each one is tailored to your tools and your way of working — these are a starting point, not a menu.
Never miss the email that matters.
Your inbox is watched around the clock. Important messages are summarised and sent to WhatsApp with a reply already drafted — the newsletters and noise never interrupt you.
A new email arrives
In Gmail or Outlook — from a customer, supplier or your bank.
Reads, filters, summarises
Ignores the noise, picks out what matters and drafts a reply.
A WhatsApp alert
A two-line summary with the draft reply — one tap to send.
Before
Checking email all day in case something urgent arrives, and missing it anyway.
After
A short WhatsApp alert for what matters, with one tap to send the drafted reply.
Drop an invoice. It’s in Xero.
Supplier invoices are emailed to a bills address or dropped into a folder. AI reads every detail and creates a draft bill in Xero — matched to the right supplier and account — for you to approve.
An invoice lands
Emailed to a bills address, or dropped into a shared folder.
Extracts every detail
Supplier, invoice number, line items, GST and due date.
A draft bill in Xero
Matched to the right supplier and account — ready to approve.
Before
Typing every invoice into Xero by hand, line by line, and fixing the typos later.
After
Invoices appear in Xero as draft bills within minutes. You just review and approve.
Bank statements, categorised automatically.
Drop in the CSV exports from the bank. Every transaction is cleaned up and matched to the right account in your chart of accounts — learned rules first, AI for anything new — and only the unusual lines are highlighted. Every correction is remembered, so next month is faster.
Bank statements arrive
CSV exports from your clients’ banks — different layouts handled.
Cleans and categorises
Strips card numbers and codes, then matches each line to your chart of accounts.
A ready-to-review workbook
Every line coded, the odd ones highlighted, totals by account.
Before
Going through every statement line by line, every month, typing the same categories again and again.
After
Most lines coded automatically, a live summary by account, and only the highlighted lines to check.
Bookings and requests, handled in chat.
Ask in plain words and the assistant checks availability, prepares the booking and shows you the price. Nothing is paid until you approve with a one-time code. We run one ourselves: it books sports courts and posts the confirmation to the team group.
You send a message
“Book a court for Saturday 7–9pm” — in plain words, on WhatsApp.
Checks and prepares
Finds what’s free, holds it and shows you the exact price.
Booked and shared
After your one-tap approval code it pays, confirms and tells the group.
Before
Logging in to a booking site, clicking through forms, then messaging everyone the details.
After
One message to book. One code to approve. The whole team is updated automatically.
Snap it. File it. Forget it.
Take a photo of a receipt or forward it by email. AI reads the merchant, amount and GST, picks the right category and files it in Xero with the image attached.
A receipt photo
Sent on WhatsApp or forwarded by email.
Reads and categorises
Merchant, date, amount, GST and the right expense account.
Filed in Xero
Expense recorded with the receipt attached — ready at tax time.
Before
A shoebox of receipts and an end-of-month scramble to match them up.
After
Every receipt recorded the day it happens, with the image safely attached.
Your whole business, in one message.
Every morning a single WhatsApp message brings it together: cash position and overdue invoices from Xero, new enquiries, today’s bookings and anything that needs your attention.
Every morning at 7
Or any schedule you choose.
Gathers and summarises
Pulls from Xero, your inbox, calendar and booking tools.
One clear message
What happened, what’s due, and what needs you today.
Before
Opening five apps every morning to piece together how the business is going.
After
One message over breakfast. Tap through only when something needs you.
Every enquiry answered. None forgotten.
Enquiries from your website, email or socials are summarised, logged in one place and acknowledged straight away. You get the details on WhatsApp, and follow-ups are scheduled so nothing slips.
A new enquiry
From your website form, email or social media.
Summarises and logs
Who they are, what they need, and how urgent it is.
Instant follow-up
A friendly acknowledgement to them, an alert to you.
Before
Enquiries buried in different inboxes, answered days later — or not at all.
After
Every lead acknowledged in minutes and tracked until it’s won or closed.
Everything you own and owe, in one place.
Your bank accounts, Xero, investment accounts, loans and property estimates are pulled together automatically and sorted into assets and liabilities — one live dashboard showing exactly where you stand, with a weekly summary on WhatsApp.
Every hour, automatically
No logins, no spreadsheets to update.
Collects and categorises
Balances from your banks, Xero, investments and loans, sorted into assets and liabilities.
One live dashboard
Your full position on one screen — plus a weekly summary on WhatsApp.
Before
Logging in to every bank, Xero and investment account, then copying balances into a spreadsheet that’s out of date by Friday.
After
One screen with every asset and liability, always current — and your net position in your pocket.
Have a task in mind?
If you do it every week, it can probably be automated. Tell us about it — the first call is free.